Administrative Assistant

Summary:

The Administrative Assistant for Habitat for Humanity of Hillsborough County will report to the Executive Director.  The position will ensure the flow of communication between departments as well as assist with communications with stakeholders such as applicants, homeowner’s, volunteers, donors and vendors. 

 

 

 

Purpose:

The role of the Administrative Assistant is to manage the daily operations of the office.

 

 

Primary Job Duties:

  • Answer incoming calls and respond to public inquiries about program requirements, donations of funds and materials –daily
  • Collect, sort, and distribute incoming mail - daily
  • Send potential homeowner packets  – as needed
  • Mail approval/denial/additional info letters to applicant families – as directed by Family Services
  • Maintain donation and mailing list databases – as needed
  • Send volunteer packets – as directed by Volunteer Services
  • File and fax  – as needed by Affiliate Directors
  • Keep work areas clean and professional looking
  • Support social media initiatives by assisting Directors with postings to:
    • Facebook                    
    • Twitter
    • EBay or Craigslist
  • Support Directors with the coordination of special campaigns and/or events
  • Support communications activities such as the quarterly e-newsletter to homeowners and ReStore postings using media such as Constant Contact
  • Order office supplies – as needed
  • Log incoming calls - daily
  • Gather and distribute information to assist incoming callers with referrals to other agencies - daily
  • Scheduling and coordinating travel for Affiliate Directors – as needed
  • Other duties as required – as needed

 

Knowledge, Skills, and Abilities: 

 

Applicant must organized and able to work in a fast-paced environment. . Good written communication skills, flexibility in work hours, and computer knowledge are important.

 

 

Compensation:

Salary and benefits commensurate with education and experience.